A tool for optimising internal company documentation

In a world where companies must constantly adapt to remain competitive, internal documentation has become a crucial issue. Yet few solutions exist to make this task more efficient and less tedious. At GI 2024, the start-up Elemate provided an answer to this problem.

Elemate, a start-up founded by Grégoire Baggio, is addressing the growing complexity of documentation in companies.‘If we could alleviate the mental burden associated with documentation and turn it into a truly usable tool, it would represent an immense gain for companies", explains the founder. In his view, there are four major challenges facing businesses: ‘Today, companies seeking to perform or survive have to face up to a number of challenges...’ He lists them as follows: transformations: whether digital or environmental, these changes require a flexible, well-documented organisation; growth:Whether internal or external, growth requires structure and the ability to delegate effectively; regulatory compliance: companies increasingly need to meet traceability and certification requirements; talent management: attracting, training and retaining the best people requires effective knowledge sharing.These challenges all have one thing in common: documentation.

‘Without a good command of information, it is impossible to transform, grow, meet standards or pass on the knowledge that is essential for retaining talent’, says Elemate.

Documentation often poorly managed

However, documentation is often neglected or poorly managed within companies.‘A lot of information is in employees' heads, or scattered in Word, Excel or PowerPoint documents. It's static, disconnected, and therefore difficult to use’, stresses Grégoire Baggio.This lack of centralisation and homogeneity makes the task of documentation tedious and inefficient.

Elemate was designed to remedy this problem,’ says the founder. This tool centralises all internal documentation: from procedures to flowcharts and process diagrams. All in a unified format accessible to all employees.This means that document creation is no longer reserved for quality experts.Every member of the team can contribute according to their expertise. This encourages everyone to get involved and ensures that the documentation reflects all the skills in the organisation.

Furthermore, the processes in a company are interconnected, and it is essential to represent this in the documentation.Elemate makes it possible to link the different processes, tools and players to give a complete and clear vision of the organisation.